Enter it once. Synced everywhere.
DoneOnce automates the copy‑paste between your systems. Your team keys a record one time — and it flows to every app that needs it, accurately and instantly. No more re‑typing. No more swivel chair.
Built to bridge the systems your team already runs
One entry in. Synced to everything.
Your team enters a record once. DoneOnce validates it, maps the fields, and pushes it to every system that needs it — in real time, with a full audit trail. Hover a system to trace its connection.
validate · map · sync
The “swivel chair” is costing you a full‑time salary.
Someone on your team spends their day swiveling between two screens, re‑typing the same information from one app into another. It's slow, error‑prone, and it scales by hiring more people to do more copying.
That work is invisible on the org chart — and it's exactly the work software should be doing.
From manual busywork to done‑once, in three steps.
We don't sell you a platform to learn. We deliver a working automation tailored to the exact path your data travels.
We map the busywork
Show us the data your team moves between systems. We trace every field, rule, and Friday‑afternoon exception.
We build the bridge
A secure automation re‑keys the data for you — accurately, instantly — with humans looped in only on the true exceptions.
You get the hours back
We run and maintain it as a managed service. Your team stops copying and gets back to work that needs a human.
Wherever data gets re‑typed, DoneOnce fits.
A few of the workflows we automate. Each one starts with a single entry and ends with every system in agreement.
Patient sync between EHRs
Admissions, demographics, and orders entered once stay matched across both EHRs — no nurse re‑typing charts at shift change.
Closed deal → invoice
When a deal closes in your CRM, the invoice is created in your accounting system automatically — correct amounts, correct codes, same day.
New hire, entered once
One onboarding form flows into HR, payroll, and IT provisioning — so a new hire is set up everywhere before day one.
Order → ERP & fulfillment
Online orders sync to your ERP and warehouse in real time, so inventory and fulfillment never run on a stale copy‑pasted spreadsheet.
Illustrative example automations — every build is mapped to your exact systems and rules.
If your team copies between two systems, we can help.
- Operations & back‑office teams re‑keying records across apps
- Finance & billing moving data between systems of record
- Any team that "just hired someone to handle the data entry"
Healthcare & senior care
We're launching first in skilled nursing and LTPAC, where staff move patient data between EHRs (like eMedical and PointClickCare) by hand, all day. We know this workflow from the inside — and we treat patient data with HIPAA‑grade care from day one.
Not in healthcare? The swivel chair is everywhere — tell us your workflow.
Built on the tools we trust — matched to your systems.
We assemble each solution from proven, self‑hostable building blocks — an automation engine, custom AI agents, and HIPAA‑eligible infrastructure — every workflow versioned in Git and owned by you.
Automation engine — n8n
Self‑hosted n8n is the backbone: it triggers on your events, transforms the data, and routes each record between systems — with hundreds of ready‑made connectors and custom nodes for the rest.
Custom AI agents
We build AI agents that read messy records, map fields between systems, reconcile mismatches, and decide when a human is needed — the judgment layer on top of the automation.
Infrastructure — Railway
Container deploys, managed Postgres, private networking, and a signed BAA for HIPAA workloads — production‑grade infrastructure without standing up a DevOps team.
Version control & CI/CD — GitHub
Every workflow and agent lives in Git — reviewed, versioned, and shipped through CI/CD. Nothing reaches production that wasn't tracked, tested, and approved.
Connectivity — APIs & RPA
Sanctioned APIs wherever they exist — including FHIR/HL7 in healthcare — and secure browser automation for the legacy screens that have none.
Security & data — Supabase
Encrypted Postgres with row‑level security, immutable audit logs, and point‑in‑time recovery — every record traceable end to end.
We pick the most durable, compliant path for each system — and you own the code, the workflows, and the connections.
Serious about security, priced to the value.
Moving sensitive data demands more than a clever script. DoneOnce is engineered for regulated environments from the ground up.
HIPAA‑ready architecture
Business Associate Agreements, encryption in transit and at rest, least‑privilege access, and immutable audit logs.
Keep your tools
We connect what you already run. Nothing to rip out, no months‑long migration, no retraining your staff.
Humans on the exceptions
Automation handles the repetitive 95%. Your team keeps judgment on the cases that actually need a person.
Priced to the value
A flat monthly fee anchored to the hours and errors you save — not billable hours. We win when you save.
See if DoneOnce fits your workflow.
Tell us where your team moves data by hand. We'll map it on a free 15‑minute call and show you what done‑once looks like.
Prefer to talk now? Book a 15‑minute call →